When it helps to merge PDF files
Plenty of websites and offices want one file, not five. Merging saves you from attaching documents one by one and hoping they arrive in the right order.
- Job applications: a portal with a single upload box needs your resume, cover letter and certificates in one PDF.
- Bookkeeping: your accountant would rather get one file of March invoices than 23 separate emails.
- Travel: flight tickets, the hotel booking and insurance papers open from one place on your phone at the airport.
- University: scanned handwritten pages go behind a typed title page before you hand in an assignment.
Tips for a clean merged PDF
Start file names with numbers, like 01 cover.pdf and 02 resume.pdf. They then show up close to the right order, and you only need to drag a row or two.
Fix problems in the small files first. Remove blank scanner pages with Delete PDF Pages and turn sideways scans with Rotate PDF. Finding page 37 in a long document is harder than fixing a three page file.
The merged file is roughly the size of all parts added together. If it ends up too big for an email or a form, run it through Compress PDF afterwards.
What merging does and does not change
Merging only joins documents. It does not resize pages, swap fonts or lower image quality. A landscape spreadsheet page stays landscape, and a small till receipt stays receipt sized next to full A4 pages.
Your source files are not modified either. FileKiwi writes a brand new PDF and leaves the originals where they were.
Got photos instead of PDFs? Turn them into a PDF first with JPG to PDF, then add that file to the merge.